VACANCY | Office Manager: People & Operations
TE KOROWAI O NGĀRUAHINE | VACANCY
Office Manager: People & Operations
- Permanent
- Full time - 37.5 hours per week
- Located in Hāwera, Taranaki
Ngā Mātāpono | Values
At Te Korowai o Ngāruahine Trust, our values are the foundation of everything we do:
Mahi ka tika | Transparency
Mahi pono | Trustworthiness
Manaakitanga | Sharing and caring
Māhakitanga | Respect and humility
Ngākaunui | Sound judgement
Hari me te koa | Fun and celebration
“Pukenga maunga, rerenga wai”
We are looking for an exceptional Kaiwhakahaere Tari - Office Manager / People & Operations to run the day-to-day support of our people, office operations, payroll, health & safety, and IT coordination while driving continuous improvement across the business. Reporting to our HR Manager, you'll play a pivotal role in creating an organised, safe, compliant, and positive workplace where our people can thrive to do their best mahi.
If you thrive on taking ownership, love bringing order to chaos, enjoy supporting people, and have a continuous improvement mindset, we'd love to hear from you.
Key Responsibilities:
This is a varied, hands-on role where no two days look the same. You'll be the go-to person who keeps the business humming and our people supported - working closely with our Pou, Kaimahi, and external providers. This isn't an entry-level administration role - it's a trusted position with significant responsibility across people and operations.
Payroll
- Process fortnightly payroll accurately and on time.
- Manage employee leave and payroll records.
- Ensure payroll complies with NZ legislation.
- Resolve payroll queries promptly and confidentially.
- Human Resources
- Support the entire employee lifecycle including recruitment, training and development, well-being initiatives, and employee records.
- Maintain accurate employee records and HR systems.
- Assist the HR Manager with HR projects and people initiatives.
- Maintain strict confidentiality at all times.
Health & Safety
- Coordinate the company's Health & Safety systems and documentation.
- Maintain training and competency records.
- Monitor incident reporting, investigations and corrective actions.
- Schedule audits, toolbox meetings and compliance requirements.
- Support managers and teams to maintain a safe working environment.
- Ensure legislative compliance and continuous improvement.
- Office Management
- Manage day-to-day office operations and communications.
- Coordinate office supplies, equipment and facilities.
- Keep documentation, filing systems and business records organised.
- Coordinate meetings, travel and internal events.
IT Coordination
- Coordinate IT onboarding and offboarding for employees.
- Manage laptops, phones, licences and office technology.
- Liaise with external IT providers to resolve issues.
- Maintain IT asset registers and equipment allocation.
- Help implement new technology, training, and business systems.
- Systems & Process Improvement.
- Continuously look for smarter ways of working.
- Improve administrative systems and documentation.
- Develop and maintain standard operating procedures.
- Help implement new processes and encourage team adoption.
- Support projects that improve efficiency, communication and employee experience.
He kōrero mōu | About you
Essential
You have specialist experience in one or two of the core functions:
- Health and Safety
- Human Resources
- Payroll
- Office Management
Preferred
- Confidence managing competing priorities and working independently.
- Excellent organisational and communication skills.
- A genuine commitment to improving systems and creating positive experiences for others.
- High levels of professionalism, discretion and confidentiality.
- Strong technology skills across Microsoft 365 and cloud-based business systems.
- Experience working in a Kaupapa Māori environment would be advantageous but isn't essential.
He Angitūtanga | The opportunity
- Make a meaningful impact in a values-driven, kaupapa Māori organisation and the wider community.
- 4% personal development budget
- Enjoy a fun, supportive work environment with opportunities for growth
- Hybrid working arrangements available
- Participate in significant kaupapa and events, and access to te reo Māori learning
- Competitive Remuneration
Tono mai | Apply
If you take pride in making things happen, love variety, and want to work somewhere you'll be trusted to make a real difference, we'd love for you to apply.
For more information, please email jessica@ngaruahine.iwi.nz or click the link below and apply today.
Closing date for applications is 9am, 31 August 2026.
To be eligible to apply, candidates must currently hold the right to work and reside in New Zealand.
